Google Vault is an optional enhancement to Google Apps that adds archiving, e-discovery and information governance capabilities.
Define retention policies that are automatically applied to your email and chat messages.
Place legal holds on users as needed. Email and chat messages can’t be deleted by users when they’re placed on hold.
Email and chat archiving
Your email and chat messages are archived and retained according to your policies, preventing inadvertent deletions.
Export specific email and chat messages to standard formats for additional processing and review.
Be prepared for litigation and compliance audits with powerful search tools that help you find and retrieve relevant email and chat messages.
Run reports on user activity and actions in the archive. Searches, message views, exports and more are shown.
Archive and manage in place
A single archive for email and chat messages where the data is managed in-place. Governance policies are applied directly to the data store, eliminating the need to duplicate data in a separate archive which helps reduce the risks associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.
Retain business documents
Email and chat retention policies allow businesses to define standard retention policies for Gmail and chat messages. Once a message reaches the end of the retention period, disposition is automatic to ensure compliance with retention policies. The automated process ensures that no data subject to a legal hold is deleted and reduces the risks of spoliation and noncompliance. Message holds help ensure email and chat messages can be preserved beyond their standard retention period for a legal matter or an investigation.
Find relevant documents
eDiscovery tools allow authorized users to search through the archive for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain wide, across large amounts of email in the archive and return results quickly. From the search results, authorized users can define and manage collections of message search results and collaborate with others to manage them. Email can be exported from the archive for further review and processing.